JOB DESCRIPTION - ACCOUNTING SECRETARY / HR MANAGER

*JOB DESCRIPTION - ACCOUNTING SECRETARY / HR MANAGER*

*Company :*

Name of the company: MASERO 

Localisation: Azekiwe (20 Forces Avenues).

*1. JOB IDENTIFICATION*

- Job Title: Accounting Secretary & HR Manager

- Contract Type: Permanent Contract - Full-time

- Location: Port Harcourt

- Reports to: Manager / General Manager

- Supervision: None at the beginning, then intern / technicians

*2. OVERALL MISSION*

Ensure the daily administrative, accounting and HR management of the company to guarantee the smooth operation and legal compliance of a very small enterprise (VSE).

*3. MAIN ACTIVITIES*

*A. Secretarial & Administration (40%)*

- Physical and telephone reception of clients, service providers and suppliers

- Drafting, typing of letters, quotations, proforma invoices, invoices

- Filing and archiving of files (paper and digital)

- Management of emails, WhatsApp Business, MD's diary

- Follow-up of client files: quotation → invoice → collection

- Ordering office supplies

*B. Accounting (40%)*

- Daily accounting entries (purchases, sales, expenses) on Excel / simple software

- Issuing invoices, delivery notes, receipts

- Cash flow monitoring: client collections, supplier payments

- Preparation of cash book and bank reconciliation

- Preparation of documents for external accountant / chartered accountant

- VAT declaration and follow-up, withholding taxes, if applicable

- Follow-up on unpaid clients (phone + WhatsApp)

*C. Human Resources - VSE (20%)*

- Administrative management of personnel (permanent and temporary employees): contracts, files

- Monitoring attendance, leave, absences, overtime

- Preparation of payroll elements (to be sent to payroll firm)

- Recruitment management: posting job ads, CV screening, interviews scheduling

- Drafting internal regulations, memos

- Ensuring compliance with safety and discipline rules

*4. REQUIRED PROFILE*

- Level: Minimum 2-year post-secondary degree in Secretarial / Accounting / Management / HR (BTS, DUT, HND)

- Experience: 1-2 years in VSE desirable, rigorous beginner accepted

- Gender: Female or Male (without discrimination)

- Age: 22-35 years

*5. REQUIRED SKILLS*

- Proficiency in Word, Excel (formulas, tables), WhatsApp Business

- Basic knowledge of general accounting (debit/credit)

- Good spelling in English (invoices in English)

- Discretion, absolute confidentiality on salaries and finances

- Organization, rigor, punctuality

- Interpersonal skills and customer service orientation

- Ability to be versatile and manage stress (NEPA, service provider and client emergencies)

*6. PERSONAL QUALITIES*

- Honesty - sensitive position handling money

- Proactivity: not waiting to be told everything

- Resistance to pressure in a small structure

*7. CONDITIONS*

- Salary: Depending on profile - To be discussed + performance bonus

- Working Hours: Monday - Saturday 8am-5pm (Saturday 8am-1pm)

*8. KEY PERFORMANCE INDICATORS (KPI)*

• - 0 invoicing delay (>24h after completion of work)

- 100% filing up to date

- Collection rate >90%

- 0 cash error